Shop Organization Services
Welcome to the Organization Services page!
We’re pleased to offer a range of services designed to support arts organizations in their growth and success. Here, you’ll find service options in areas such as bookkeeping, grant writing, social media strategies, and more. Keep an eye on this space, as we’ll be adding more valuable resources and new services soon.
Please note: You will need an Arts BC membership in order to access the services. You can learn more about our memberships here.
Interested in ongoing bookkeeping services? Before adding an item to your cart, estimate your rate by clicking the button below.
HOW TO SHOP:
- Follow the prompt to sign in with your Arts BC membership.
- View details about a service by clicking on the image.
- Click on “Add” to add the service to your cart.
- Remember to check out when you are done.
Once you check out, you will receive a receipt and welcome email from the Shared Services team.
If you have any questions, or if you don’t receive a receipt and/or welcome email, please email [email protected].
Full Cycle Bookkeeping - Annual Subscription
Please note: "purchasing" this service will connect you to our bookkeeping team, you will not be charged at this time. Please use the calculator above (green button) to estimate your price category. The category will be confirmed and agreed upon after meeting with a member of our bookkeeping team.
Invest in your organization's financial backbone with our Full-Cycle Bookkeeping service.
This annual subscription service provides ongoing professional and efficient arts-informed bookkeeping completed on a monthly basis, managing and protecting your organization’s finances, streamlining processes and reporting, reducing internal administrative workload, and utilizing group buying power to access significantly discounted bookkeeping software.
Our bookkeeping services are tailored to your needs, with set annual rates based on your organization's specific needs and the services you require. You won’t pay for anything you don’t need. Your minimum commitment is for one year, and you can choose to pay your service rate monthly, quarterly or annually.
Brief Overview (detailed description here):
- Software Licenses: Quickbooks Online Plus, Hubdoc, Wagepoint (if applicable)
- Streamlined Processes: CADAC-aligned Chart of Accounts, project delineated reporting, integrated systems, monthly processing cycle
- Full Setup: transition your current processes to our streamlined systems
- Foundational Bookkeeping: entering and verifying invoices, processing point-of-sale, account reconciliation
- Payroll Services: processing payroll, calculating WorkSafe BC premiums, filing T4s and T4As
- Monthly Reporting and Statements
- GST & PST Report and Rebate Filing
- Year-End Preparation: liaising directly with your accountant for smooth year-end processes
Bookkeeping Coaching (Treasurer / Board / ED)
This coaching service is designed to empower treasurers, board members, or EDs with the knowledge, skills, and confidence to oversee their organization's finances effectively.
Includes
- 3 Zoom sessions (1 hour each)
- Checklist and To Do list as applicable
This service will be tailored to your needs. Examples of coaching topics include:
- Role of the Treasurer: Understanding responsibilities and best practices;
- Understand Financial Reports: Confidently interpret and deliver your organization’s financial information.
- Understanding the Jargon of Bookkeeping and Finance: Learn the language to oversee your organization’s finances confidently.
- Protecting Your Funds and Preventing Fraud: Best practices for financial security.
- Conducting an Internal Financial "Audit": Best practices for ensuring accuracy and adherence to government and privacy requirements.
- Choosing the Best Accounting Software: Every accounting software has its pros and cons. We can help you determine the best fit for your organization. (FYI Arts BC uses Quickbooks Online for our bookkeeping services due to ease of use and price point.)
- Tracking Grants and Projects in Your Accounting Software: Tips to set up your files so that you can track your projects and report with ease.
- Drafting Budgets: We can provide support in drafting an organizational budget and access to a specially designed budget template.
- Choosing the Right Bookkeeper: What to consider when choosing a bookkeeper? If our Shared Services program isn’t the right fit for you, we can help you determine what support you need, and how to move forward with hiring the right person or agency.
- How to Effectively Work With Your Bookkeeper: Your relationship with your bookkeeper is vital in ensuring that your financial foundation remains solid and everyone’s time is best utilized. We can share tips on how to foster a positive relationship with your bookkeeper and streamline your processes to save time and reduce errors.
ChatGPT 101 Session
Discover the transformative power of ChatGPT and prompt engineering with our personalized ChatGPT 101 Session. This service is tailored for arts administrators who seek to integrate AI technology into their workflow to save time and increase effectiveness.
Includes
- 1 Meet and Greet Zoom (30 minutes)
- 1 Zoom Training session (1 hour)
- Customized Prompts document
Topics which could be covered include:
- How to use ChatGPT to its full potential, tailored to your needs.
- Step-by-step guidance on setting up and installing the ChatGPT app.
- Learn the art of prompt-crafting to receive precise and helpful responses.
SmartGrant: Organization Arts BC member discount
Receive a special Arts BC member discount of 15% on a SmartGrant subscription!
SmartGrant is an online funding discovery and planning platform built to help nonprofit and arts & culture organizations in British Columbia quickly uncover grant and funding opportunities without the endless research. With hundreds of funding programs organized in an easy‑to‑search database, SmartGrant matches your organization’s profile to relevant opportunities, simplifies complex funder guidelines, and helps you plan and track your applications with intuitive tools, so you spend less time searching and more time on your mission.
Your 15% discount code will be sent to your inbox within 48 business hours
Includes
- One-time 15% discount to a SmartGrant subscription:
- Access to SmartGrant’s searchable database of hundreds of funding programs tailored for nonprofit and arts & culture organizations in BC
- Tools to match your organization’s profile to relevant opportunities, simplify funder guidelines, and track your applications
- This discount is provided by SmartGrant.
How to use
You will receive your code via email within 48 business hours. Use this code when you purchase a SmartGrant subscription. Create your organization profile on SmartGrant, including eligibility details and project focus, so the platform can tailor funding matches to your needs. Use the search and FastMatch tools to find relevant grant opportunities, then save them to your Grant Planner to track deadlines, add notes, and organize your application strategy. SmartGrant’s alerts and updates help you stay informed about new matches, so you can focus on planning and applying rather than searching.
Important Note
This resource is provided for informational purposes only and does not constitute fundraising, legal, or financial advice. Organizations should review all funder requirements and eligibility details independently and consult qualified professionals where appropriate. While SmartGrant helps identify and track funding opportunities, users are responsible for ensuring their profiles, applications, and submissions are accurate, complete, and aligned with organizational policies and compliance practices. By opting in for the discount, you consent to share your email with the SmartGrant team solely for the purpose of receiving this offer.
General Employment Agreement (BC)
Hiring staff can feel overwhelming. There’s a lot to keep track of! This BC-specific general employment agreement template takes the guesswork out of what to include. It comes with a formal offer letter plus attached schedules covering role, salary, hours, vacation, benefits, policies, and confidentiality and intellectual property.
Immediate delivery upon purchase (no refunds once purchased)
Includes
- 1 re-usable employment agreement TEMPLATE in Word for British Columbia employers, downloadable as a Word document
- This template is licensed through Nancy Ho, principal and founder of lovewhatyoudo.com
Hiring a contractor, executive director, or other senior position? Check out our other Shared Services items that fit those needs.
Important Note: Consultation or coaching is NOT included with this purchase. Employment legislation changes over time, and it is the purchaser's responsibility to ensure that employment agreements comply with current BC employment laws and federal payroll requirements.
This template is guidance only and does not constitute legal, financial, or HR advice. Organizations should adapt it to their context and consult independent legal, financial, or HR professionals where appropriate.
Executive Director & Senior Leadership Employment Agreement (BC)
Hiring into senior leadership roles entails greater responsibility and complexity. This BC-specific Executive Director & Senior Leadership employment agreement template supports clear, thoughtful hiring by outlining key terms commonly required for roles with organizational oversight, strategic decision-making, and accountability to a Board.
This template includes language tailored to senior leadership positions, such as reporting relationships, leadership responsibilities, termination provisions, confidentiality, and intellectual property.
Immediate delivery upon purchase (no refunds once purchased)
Includes
- 1 re-usable employment agreement TEMPLATE for British Columbia employers, downloadable as a Word document
- This template is licensed through Nancy Ho, principal and founder of lovewhatyoudo.com
Hiring a contractor or other employee? Check out our other Shared Services items that fit those needs.
Important Note: Consultation or coaching is NOT included with this purchase. Employment legislation changes over time, and it is the purchaser's responsibility to ensure that employment agreements comply with current BC employment laws and federal payroll requirements.
This template is guidance only and does not constitute legal, financial, or HR advice. Organizations should adapt it to their context and consult independent legal, financial, or HR professionals where appropriate.
Independent Contractor Agreement (BC)
Hiring contractors can be tricky if you’re not sure what needs to be included. This BC-specific Independent Contractor Agreement template makes it easy to create clear, professional contracts for freelance or temporary workers, so expectations are documented and understood by both parties.
This template includes key clauses, including the scope of work, payment, independent contractor status, confidentiality, non-solicitation, and termination provisions. It helps take the guesswork out of contractor agreements while keeping your organization protected.
Immediate delivery upon purchase (no refunds once purchased)
Includes
- 1 re-usable contractor agreement TEMPLATE for contracting with British Columbia organizations, downloadable as a Word document
- This template is licensed through Nancy Ho, principal and founder of lovewhatyoudo.com
Hiring an employee? Check out our other Shared Services items that fit those needs.
Important Note: Consultation or coaching is NOT included with this purchase. Employment legislation changes over time, and it is the purchaser's responsibility to ensure that employment agreements comply with current BC employment laws and federal payroll requirements
This template is guidance only and does not constitute legal, financial, or HR advice. Organizations should adapt it to their context and consult independent legal, financial, or HR professionals where appropriate.
50 Ready to Use Prompts for Fundraisers
This resource includes 50 ready-to-use prompts designed to help nonprofit teams save time, spark ideas, and strengthen donor communications across a range oaf fundraising strategies.
These prompts provide a strong starting point for drafting year-end fundraising messages and campaign content. By experimenting with and adapting the prompts, fundraisers can improve the effectiveness of their outreach while reducing the time spent starting from scratch.
Immediate access upon download
Includes
- 1 downloadable resource: 50 ready-to-use Generative AI prompts for nonprofit year-end fundraising
- Prompts organized by fundraising area: Annual Giving, Major Gifts, Planned Giving, and Events
- Created specifically for nonprofit and charitable organizations navigating limited capacity and tight timelines
- This template is licensed through Namaste Data.
How to use
Select a prompt that aligns with your fundraising goal, then tailor it with details such as your organization’s mission, recent accomplishments, donor audience, or upcoming projects. The prompts work best when customized to reflect your organization’s unique voice.
Important Note
This resource is intended as guidance only and does not constitute fundraising, legal, financial, or communications advice. Organizations should adapt the content to their own context and consult qualified professionals where appropriate.
These prompts are designed to support only idea generation and drafting. When using generative AI tools, organizations should review all outputs carefully for accuracy, tone, bias, and appropriateness before sharing them externally. Any AI-generated content should be checked to ensure it aligns with your organization’s values, privacy practices, and donor relationships, and that no confidential or personal information is entered into third-party AI tools without appropriate consent.
AI Prompts for Executive Directors
A free, practical toolkit designed to help Executive Directors of small nonprofits work smarter using generative AI. From grant writing to strategic messaging and board prep, these ready-to-use prompts act as your AI co-pilot, saving time, boosting productivity, and helping you focus on leading your nonprofit with confidence. No prior AI experience required.
Immediate access upon download
Includes
- 1 downloadable resource: AI Prompts for Executive Directors
- Prompts organized by nonprofit workflow: Grant Writing, Strategic Messaging, Board Prep, and Daily Operations
- Created specifically for nonprofits and charitable organizations navigating limited capacity and tight timelines
- This template is licensed through Namaste Data.
How to use
Select a prompt that aligns with your current task, then customize it with details such as your organization’s mission, recent accomplishments, audience, or upcoming projects. The prompts work best when tailored to reflect your nonprofit’s unique voice and context.
Important Note
This resource is intended as guidance only and does not constitute fundraising, legal, financial, or communications advice. Organizations should adapt the content to their own context and consult qualified professionals where appropriate.
These prompts are designed to support only idea generation and drafting. When using generative AI tools, organizations should review all outputs carefully for accuracy, tone, bias, and appropriateness before sharing them externally. Any AI-generated content should be checked to ensure it aligns with your organization’s values, privacy practices, and donor relationships, and that no confidential or personal information is entered into third-party AI tools without appropriate consent.
Asking Social Identity Questions
Collecting Identity Data with Purpose
Collecting social identity data isn’t just about checking boxes—it’s about understanding why you collect it and how you will use it to drive inclusive action. This guide uses everyday examples to show how thoughtful design and clarity of intent transform identity data from a passive list of options into a meaningful tool for equity and inclusion. It helps you reflect on power, bias, and strategy, ensuring that your data collection actually serves the communities you aim to understand.
Immediate access upon download
Includes
- 1 downloadable resource: Asking Social Identity Questions
- A framework for crafting purposeful identity questions that go beyond standard demographics
- Four critical design choices to guide ethical and inclusive data collection
- This template is licensed through Namaste Data.
How to use
Use this guide to review your current identity data practices. Start by reflecting on the intent behind each question, then tailor your approach to ensure clarity, inclusivity, and actionable outcomes. Apply the design choices as a checklist to strengthen trust, transparency, and equity in your data collection efforts.
Important Note
This resource is intended as guidance only and does not constitute legal, ethical, or organizational policy advice. Organizations should adapt the content to their own context and consult qualified professionals where appropriate.
The frameworks and design considerations provided are meant to support reflection and planning around social identity data collection. When collecting demographic or identity information, organizations should review all questions carefully to ensure they are inclusive, purposeful, and respectful of respondents’ privacy and consent. Any data collected should be handled responsibly, aligned with your organization’s values, and used only for the intended strategic and inclusive purposes.
Donor Survey Handbook
After hundreds of community surveys and dozens of conferences on donor and nonprofit surveys, this resource distills the most common and important questions you should be asking. Designed for nonprofit leaders, it’s a practical reference to guide your survey planning, improve data collection, and strengthen your understanding of supporters, staff, and community feedback.
Immediate access upon download
Includes
- 1 downloadable resource: Asking Social Identity Questions
- 52 commonly asked questions across donor, staff, and community surveys
- Guidance on when and why to ask each question to get actionable insights
- This template is licensed through Namaste Data.
How to use
Read through the questions and reflect on which are most relevant to your organization. Adapt or combine them to fit your survey goals, audience, and context. Use this resource as a starting point to improve data collection, understand your stakeholders better, and inform strategic decisions.
Important Note
This resource is intended for guidance only and does not constitute legal, fundraising, or professional advice. Organizations should adapt the content to their own context and consult qualified professionals where appropriate. Survey questions should be reviewed carefully to ensure they are inclusive, respectful, and aligned with your organization’s values and privacy practices
Social Media Audit
Coming Soon! Please click "update me" to receive and update when the service is available.
In the dynamic world of social media, having a strong and cohesive online presence is crucial. Our Social Media Audit service is designed to evaluate and elevate your existing branding and social media strategy, ensuring that it aligns with your goals and resonates with your audience.
Estimated Delivery: 3 - 5 business days
Includes
Comprehensive Social Media Audit (3 social media accounts):
- In-Depth Review: We delve into your current social media accounts and branding, analyzing key aspects such as engagement, content quality, and audience interaction.
- Receive customized, professional advice on how to enhance your social media presence, including tips on content strategy, branding alignment, and audience engagement. Gain a clearer understanding of your social media strengths and areas for improvement, and receive actionable recommendations to boost your online impact.
1-hour Zoom One-on-One Consultation
- One-on-one meeting to discuss the audit findings and explore strategies tailored to your brand.
- Benefit from a focused session that addresses your unique challenges and opportunities. This will enable you to effectively implement the audit's recommendations and make informed decisions about your social media strategy.
Requires
- Existing social media presence
Get Grant-Ready
Coming Soon! Please click "update me" to receive and update when the service is available.
Not sure where to start? This set-up service is tailored to support organizations in creating the foundational documents and materials needed to begin applying for grants.
Includes
2 Zoom sessions (1 hour each)
Grant prep checklist
Review of documents and materials
Grant portal registration (2 registrations)
About This Service
- Grant Portal Registration: We'll help get you registered with up to 2 funders’ grant portals, ensuring your profiles are polished and professional.
- Foundational Documents: We’ll help you gather and create all of the documents, support materials, and “About the Organization” paragraphs required for most grant programs.
- Organizational Story: Gain tailored advice and strategy on articulating the mission, mandate, history, and focus of your organization.
By participating in the Arts BC Shared Services program, you agree to the program Terms & Conditions.
Have Questions?
Are you interested in learning more or have questions about our Shared Services program? Email us at [email protected] or give us a call at +1-778-410-5104.
